How to report the salaries of your employees.
Questions and answers on salary reporting
Please report the salaries of your employees in our on-line portal ProfondConnect. The answers to the most common questions on the topic can be found below.
For further explanations, please refer to our ProfondConnect guide.
- Report an individual salary change via the menu items “Insured persons”/”Management of insured persons”
- You can report changes in salaries for several people during the year at the same time via the menu items “Salaries”/”Salary changes during the year”
- You enter the salary reports for a new year under “Salaries”/“ Salary report at the start of the year”
Please report the part-time salary according to the agreed level of employment. Do not add the salary to a 100 per cent work quota.
Example: If the annual salary is CHF 100,000 at an employment level of 100%, but the effective employment level is 80%, then an annual salary of CHF 80,000 must be reported.
Please calculate the annual salary by multiplying it by twelve or thirteen. Never report a pro-rata salary, even if the insured person enters or is terminated mid-year, for example.
Please report salary adjustments as soon as possible by the corresponding date. If you notice only afterwards that employees worked less or more hours and thus earned less or more in annual salary, please report this to us in a timely manner. Again, always give us the annual salary and never the monthly salary.
You do not have to make a new salary report for the whole year. However, notify us of the salary adjustment as soon as possible by the corresponding date and also enter the annual salary and not the pro-rata salary.
Occasionally accrued salary components are only counted if they are regulated in the Pension Plan. “Occasional salary components” are understood to mean only the bonus (bonus payments, loyalty and performance bonuses). Other occasional salary components are not taken into account. These occasional salary components are added to the annual salary.
Example: An annual salary of CHF 100,000 and occasional bonus payment of CHF 20,000 result in an annual salary of CHF 120,000.
Please report the unpaid holiday with its duration and selected insurance option. There is no need to adjust the reported salary, as the unpaid leave refers to the effective annual salary.